MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK

Notification 11/2003

Amended ordinance 1/2002 Conduct of examinations

applicable for May 2003 examination is as follows

Sd/-

Controller of examinations

AMENDED ORDINANCE 1/2002 REGARDING CONDUCT OF EXAMINATIONS

1. DEFINITIONS

In this Ordinance relating to the conduct of examinations, unless there is anything repugnant in the subject or context,

1.1 "Academic Year" means a year commencing on such date in June and ending with such date in May of the year following as may be decided by the Academic Council.

1.2 "Admission to an Examination" means the issuance of an admission card to a candidate in token of his having completed all the conditions laid down in the relevant Ordinance(s), by a Competent Authority of the University.

Provided that, a candidate who does not fulfil all such conditions may, at the discretion of the Competent Authority of the University, be admitted provisionally, however, in case all conditions are not fulfilled by him subsequently, his admission shall be liable to be cancelled.

1.3 "Applicant" means a person who has submitted an application to the University in the prescribed form for admission to an examination.

1.4 "Candidate" means a person, who has been admitted to an examination by the University.

1.5 "Collegiate Candidate" means an applicant who has applied for an admission to University Examination through an affiliated College/Department/Recognised Institution, in which he/she has been prosecuting a regular course of studies.

1.6 "Examinee" means a person who actually presents himself/herself for an examination or a part thereof to which he/she has been admitted.

1.7 "Examination fee" means the fee inclusive of the fee payable for the statements of marks as may be prescribed by the competent authority from time to time.

1.8 "Repeater Student" is a student, who, having once been admitted to an examination of this University, is again required to take the same examination by reason of his failure or absence thereat and shall include a student who may have joined a College / Department / Recognised Institution again in the same class.

1.9

1.9.1 "Under-Graduate Examination" means an examination leading to the Graduate Degree of the University.

1.9.2 "Post Graduate Diploma Examination" means an examination leading to Post Graduate Diploma of the University.

1.9.3 "Post Graduate Degree Examination" means an examination leading to Post Graduate Degree of the University.

1.9.4 "Super Speciality Examination" means an examination leading to the Super Speciality Degree of the University after the Post Graduation.

1.10 "Verification" means recounting and re-totalling of marks of all answer(s) evaluated earlier, including assessment and allotment of marks to any un-assessed answer(s) in the concerned answer book.

1.11 "Attempt" means either partial or complete appearance by a candidate at an examination. Mere remittance of examination fees shall not amount to an attempt at an examination.

1.12 "Unfair means committee " means the committee to investigate into the cases of unfair means which shall be constituted under section 31 (6) (a) of the Act.

1.13 "Student" means and includes a person who is enrolled as such by the University / Affiliated college / Recognised Institution, for receiving instructions, qualifying for any degree, diploma or certificate awarded by the University.

1.14 Moderation of Answer sheet Moderation is a process in which a second senior examiner revaluates an answer sheet section wise irrespective of the marks given by the first Examiner. It gives the same benefit to the student as in the case of revaluation.

1.15 Moderation of Question Papers : Moderation of Question Papers is a process where a moderator Moderates the Question papers previously set by the paper setters.

2. Save as otherwise specifically provided, the conditions prescribed for admission to examinations under this Ordinance shall apply to all persons who seek to take the examinations of the University.

3. A collegiate candidate, desirous of taking an University examination, unless otherwise provided in any Ordinance, shall prosecute a regular course of study in one or more Colleges / Departments / Recognised Institutions affiliated to the University for the course leading to the examination for which he/she applies for not less than the period prescribed in the concerned Ordinance.

Explanation: 'Prosecution of a regular course of study', means attendance at not less than 75% of the lectures delivered in each subject of the course of instruction and 80% in practical work for the examination during the total academic period. Attendance in both cases shall be calculated till such date before the commencement of the written examination or upto the end of the academic term whichever is later.

4. The Principal / Dean shall send to the Controller of Examinations a certificate of completion of required attendance and other requirements of the applicant as prescribed by the University from his college, two weeks before the date of the commencement of the written examination.

5. Notwithstanding anything in any Examination Ordinance, the following provisions shall apply in regard to the deficiency in attendance at lectures and practicals for the course of study in the various faculties, namely -

5.1 A deficiency of attendance at lectures or practicals maximum to the extent of 10% may be condoned by the Principal / Dean on being satisfied that the same deficiency in attendance was due to circumstances beyond the control of the student. The Principal / Dean shall submit to the Controller of Examinations, two weeks before the commencement of the examination, a list of such students whose deficiency has been condoned stating the reasons thereof.

5.2 In no case the deficiency above 10% shall be condoned.

6. A collegiate candidate shall submit his application form for admission to the examination through the Principal / Dean of his college along with prescribed fees.

7. The Principal / Dean shall forward such forms and fees to the Controller of the Examinations on of before the date notified by the University.

8. Application forms received after the prescribed date will not be accepted.

9. Candidates who have migrated from other Universities or Boards shall produce a Migration Certificate from the concerned University or Board along with two copies of their attested photo copies with the application for admission to an examination in the University.

10. The Syllabi and the scheme for the University Examinations shall be such as may be prescribed from time to time by the Academic Council.

11. The Management Council shall notify the academic terms, vacations and holidays for the Academic year at or before the commencement of the said academic year.

12. The Management Council shall notify the University Holidays and the discretionary / special holidays in a particular academic year.

13. The Syllabus and the Text-books, if any, to be prescribed or recommended in connection with any subject in which the University conducts examination shall be determined from time to time by the Academic Council on the recommendation of Faculties and Boards of Studies. All changes in the Syllabi or in the scheme of examinations shall be notified for general information before the commencement of the courses leading to the examination.

14. No question shall be put at any University Examinations calling for or necessitating a declaration of religious faith and / or belief on the part of the examinee.

15. i) A candidate who is unable to present himself for an examination or a part thereof shall not be entitled to any refund of his/her fees.

However, an applicant who is found ineligible for an examination shall be entitled to refund of ¾ the of the net examination fee paid.

ii) If a candidate suppresses some vital information or gives false information to appear at an examination for which he/she is not eligible or entitled, the total amount of fee paid by him/her shall be forfeited. He/She may be debarred for one term from appearing in further examination and / or a fine of Rs.500/- will be imposed. However, in case of subsequent indulgence of similar nature, the period of debarment may be extended up to three terms.

16. All examinations except viva-voce shall be conducted by means of printed or cyclostyled question papers including such other modality as may be prescribed by the University from time to time. They shall be set to the examinees on the same day and at the same time and hour at all examination centres.

17. Notwithstanding anything contrary to this Ordinance, no person shall be admitted to an University Examination if he / she has already passed the same examination or corresponding examination of any other University, which has been recognised as equivalent to that examination.

18. The University shall prepare and publish a Schedule of Examinations for each and every course conducted by itself at least 3 months before the examinations.

Explanation : "Schedule of Examination" means a table giving details about the time, day and date of commencement of each paper which is a part of a scheme of examinations. The practical examination schedule shall be declared separately.

19. All arrangements for the conduct of the Examinations shall be made by the Board of Examinations.

20. Examiners shall be appointed by the Board of Examinations in accordance with the provisions of Section 31(5)(a) of the Maharashtra University of Health Sciences Act, 1998.

In case of refusal from the person so appointed, the Vice-Chancellor, shall appoint substitute examiners.

21. Each Board of Studies shall submit to the Committee constituted under Section 31(5)(a) of Maharashtra University of Health Sciences Act, 1998, a panel of not less than six names, along with their addresses, suitable for appointment as Paper Setters/Examiners in each paper of each subject/Practical assigned to that Board of Studies.

22. The Controller of Examinations shall maintain a permanent list of teachers in the University along with their academic qualifications, teaching experience in examination in which they have acted as examiner, moderator, paper setter in the past and such other information as may be relevant.

23. Internal and External Examiners :- An "Internal Examiner" means a person who is a teacher in the same College / Department / Recognised Institute of Health Sciences affiliated to this University or is a teacher in College / Department / Recognised Institute of health sciences situated within the geographical jurisdiction of concerned non-agriculture University as included in schedule appended to the Act. "The External Examiner" means, examiner who is not covered under the definition of internal examiner.

24. Intimation of appointment to the examiners shall be accompanied by a copy of the instructions/guidelines relating to the examination for which they are appointed, as also information regarding the remuneration which they will be entitled to draw, if they act as examiners. The examiners shall also be furnished with a list of all matters, which they are expected to attend to and shall be required to send to the Controller of Examinations.

25. Each paper setter shall set and submit to the Controller of Examinations, the required number of copies of question papers that he/she sets in a sealed cover, enclosed within another sealed cover within prescribed period. He/She shall also furnish a certificate to the effect that he / she has destroyed all the notes and manuscripts in connection with the question paper(s) he/she has set. Copyright of any question paper set by an examiner shall vest with the University.

26. Paper-setters, who do not set and submit their question papers to the Controller of Examinations within the prescribed time limit shall, ipso facto, cease to be examiners.

27. Examiners shall be appointed for examinations to be held in that academic year; however they shall be eligible for reappointment. The examiners shall be required to maintain confidentiality about their appointment at examination and marks awarded by them to examinees.

28. A confidential record of mistakes committed by examiners shall be preserved by the Controller of Examinations for future guidance / necessary action.

29. The question papers, unless otherwise specified, shall be set in English.

30. The Principal / Dean of the Health Sciences College / Recognised Institution where the practical examination is to be held shall make all arrangements for the conduct of the practical examination at that centre.

31. Every examination centre shall satisfy the following minimum conditions :-

(i) The place shall have a Post Office;

(ii) The applicant-college shall have :-

(a) A telephone

(b) A Fax machine

(c) E-mail (where the facility can be availed.)

(d) Computer with printer.

(e) Duplicator/Copier facilities

(f) A steel almirah with a locker for safe custody of question papers and other confidential material.

(g) Any other means of communication as may be conveyed from time to time.

32. The Vice-Chancellor shall ordinarily appoint the Principal / Dean of College or the Head of the Institution which is designated as a centre of examination, as the Centre-in-charge / Chief Supervisor for the University Examinations at that Centre. He/She shall also appoint another suitable person as an independent observer to one or more centres.

33. In exceptional cases the Vice-Chancellor may appoint a person as the Centre-in-charge for the University Examinations at a centre even though he/she may not be a teacher in that college/institution.

34. The Controller of Examinations shall be responsible for the proper arrangements connected with the conduct of all examinations of the University.

35. The Centre-in-charge(s) shall be responsible for the smooth conduct of the examinations at that centre. All expenses incurred in connection with the conduct of the examinations at a centre shall be borne by the University as per rules, towards which purpose the Centre-in-Charge may draw such advances from the University as deemed necessary. The Centre-in-charge shall submit a detailed audited account of the expenses incurred by him/her as soon as the examinations are over at that centre and in no case beyond one month of the date of the last paper at that centre. The accounts shall be submitted in the prescribed forms supplied to the Centre-in-charge by the Accounts Section of the University along with the cheque towards the first advance. The Accounts Section shall also supply the copy of the rules and payable rates of remuneration for the conduct of examinations to the Centre-in-charge.

36. No person other than the examinees, invigilators and such other persons as may be permitted by the Centre-in-charge of a centre, shall be allowed to enter the premises of the Examination centre. The Centre-in-charge shall take all necessary steps to ensure this.

37. Examinees at all examinations shall strictly abide by the instructions that may be issued to them by the competent authority from time to time.

38. The Controller of Examinations shall supply sufficient number of copies of question and answer papers required at each centre to the Centre-in-charge in reasonable time.

39. The Centre-in-charge shall send the sealed question & answer papers to such place(s) and person(s) as may be directed by the Controller of Examinations.

40. The results of the examinees shall be tabulated in a prescribed form.

41. The results of each examination shall be prepared by a person, here in after referred to as tabulator/Computer Programmer.

42. Tabulator/Computer Programmer shall be appointed by the Vice-Chancellor. Tabulator/Computer Programmer shall be either teachers of Health Sciences Colleges affiliated to the University or staff members of the University office or both or an agency nominated by the Vice-Chancellor.

43. The results tabulated by the tabulators/Computer Programmer shall be scrutinised by a person hereinafter called the "Scrutineer".

44. Terms of Tabulators and Scrutineers

44.1 The rates of remuneration payable to the Tabulators or Scrutineers shall be fixed by Management Council from time to time.

44.2 The Tabulator / Computer Programmer shall perform the following duties :

a) Posting of marks obtained by an examinee in the tabulation Register.

b) Totalling of posted marks.

c) Indicating failures in accordance with the provisions of the Ordinance.

d) Stating the result at the specified place.

(Explanation: The result for purposes of this Ordinance includes Pass, Fail, Distinction, Exemption and such other terms as may be prescribed by the Ordinance).

e) Preparation of list of examinees entitled for any awards or prizes;